Privacy Policy
Last updated: 13 October 2026
This policy explains how Brampton Park Golf Club collects, uses and protects your personal information when you visit our website, book with us, become a member, attend an event or visit the club.
Who we are
Brampton Park Golf Club is a trading name of RB Golf Ltd, a company registered in England and Wales (company number 07548645). RB Golf Ltd is the data controller for the personal information described in this policy.
Address: Brampton Park Golf Club, Buckden Road, Brampton, Huntingdon, Cambridgeshire PE28 4NF
Data protection contact: L Beadles, admin@bramptonparkgc.co.uk, 01480 434700
ICO registration number: Z7001784
What we collect and why
We only collect what we need for each purpose below. The “lawful basis” is the reason UK data protection law allows us to use it.
|
Who you are |
What we collect |
Why we use it |
Lawful basis |
|---|---|---|---|
|
Members |
Name, address, date of birth, email, phone, CDH (golf membership) number, handicap and competition records, membership type, payment and Direct Debit details, and purchases charged to your membership account |
To run your membership, collect fees, manage handicaps through the World Handicap System and competitions, and keep you informed about the club |
Contract; legal obligation (accounts) |
|
Visitors and societies booking golf |
Name, email, phone, booking details, payment details |
To take and manage tee time and society bookings |
Contract |
|
Restaurant and bar bookings |
Name, email, phone, booking details, dietary or allergy information you choose to give us |
To manage your table booking and cater safely for you |
Contract; your explicit consent for allergy and dietary information |
|
Card payments at the club |
We do not keep your card details. If you ask for an emailed receipt, our card payment provider holds your email address |
To take your payment and send your receipt |
Contract |
|
Event, wedding, party and corporate enquiries |
Name, email, phone, organisation, event details, guest numbers, dietary requirements, signed booking forms |
To answer your enquiry, prepare quotes, confirm bookings and run your event |
Steps before a contract, then contract; explicit consent for dietary and health information |
|
Juniors and coaching (including the Badgers Academy) |
Child’s name, age, relevant medical information; parent or guardian’s name and contact details |
To run lessons safely and contact the parent or guardian |
Contract with the parent or guardian; explicit consent for medical information |
|
Newsletters and offers |
Name and email |
To send club news and offers you have asked for |
Consent: unsubscribe at any time |
|
Website visitors |
Pages visited and device information through cookies, only if you accept them |
To understand how our website is used and improve it |
Consent (see our Cookie Policy) |
|
Anyone who contacts us |
Name, contact details and what you tell us by email, phone or social media |
To reply and keep a record of our conversation |
Legitimate interests |
|
Suppliers and job applicants |
Name, contact details, CV, bank details for payment |
To manage contracts, pay invoices and consider applications |
Contract; legitimate interests; legal obligation |
We do not sell your personal information, and we do not use it for automated decision-making.
CCTV
We use CCTV inside and outside the clubhouse and around our grounds to keep people and property safe and to prevent and detect crime. Cameras cover our own site only, not neighbouring property or public roads. Signs show where CCTV is in use.
- Lawful basis: legitimate interests (safety and security).
- Who can view it: authorised club managers only. We share footage with the police or insurers when there is a lawful reason to.
- How long we keep it: footage is overwritten automatically after about 30 days, unless we need it to investigate an incident.
- Your rights: you can ask for a copy of footage that shows you. Please give the date, time and location so we can find it.
Who we share it with
We use trusted service providers to run the club. They act on our instructions, keep your information secure and may not use it for their own purposes.
|
Provider |
What they do for us |
|---|---|
|
Club V1 |
Membership records, membership payments in the club, tee time bookings, handicaps and competitions |
|
World Handicap System (England Golf) |
Members’ names, dates of birth, email addresses and CDH numbers, to calculate and record handicaps. Your CDH number stays with you if you move clubs |
|
ResOS |
Restaurant and table bookings |
|
SignWell |
Electronic signing of booking forms and agreements |
|
GoCardless |
Collecting Direct Debit payments |
|
Clearaccept |
Card payments at the club, and emailed receipts if you ask for one |
|
Xero |
Accounts and invoicing |
|
IONOS |
Hosting our website and email |
|
Google (Analytics) |
Website statistics, only if you accept cookies |
We may also share information with our professional advisers (accountants, solicitors, insurers), and with the police or other authorities when the law requires it.
Transfers outside the UK
Some providers, such as Google, Xero and SignWell, may store data outside the UK. Where they do, they use legal safeguards approved under UK law, such as the UK International Data Transfer Agreement or adequacy regulations.
How long we keep it
|
Information |
How long |
|---|---|
|
Membership records |
For the length of your membership, then 2 years |
|
Booking, event and enquiry records |
2 years after your booking or enquiry |
|
Financial and accounting records |
6 years, as required by law |
|
Signed booking forms and contracts |
6 years after the contract ends |
|
Newsletter list |
Until you unsubscribe |
|
CCTV footage |
About 30 days, unless needed for an incident |
|
Unsuccessful job applications |
6 months |
Keeping it secure
We limit access to staff who need it, use password-protected systems and trusted providers, and train staff to handle personal information carefully. If a breach puts your rights at risk, we will tell you and the ICO as the law requires.
Your rights
You have the right to:
- ask for a copy of the personal information we hold about you
- ask us to correct information that is wrong or incomplete
- ask us to delete your information, where we have no reason to keep it
- ask us to limit how we use it, or object to how we use it
- ask us to transfer information you gave us to another organisation
- withdraw your consent at any time, where we rely on it (for example newsletters or cookies)
To use any of these rights, email admin@bramptonparkgc.co.uk. We will reply within one month, free of charge.
Cookies
Our website uses cookies only with your consent, apart from those needed for the site to work. Our Cookie Policyexplains which cookies we use, and you can change your choice at any time with the “Manage consent” tab on the website.
Complaints
If you are unhappy with how we have used your information, please contact us first so we can put it right. You can also complain to the Information Commissioner’s Office: ico.org.uk/make-a-complaint, 0303 123 1113.
Changes to this policy
We review this policy regularly. The date at the top shows when it was last updated.